Records Management

Records represent a vital asset. They support the daily functions of the Council and protect the interests and rights of staff, and members of the public, who have dealings with the Council. Effective record keeping supports efficiency, consistency and continuity of work and enables the Council to deliver a wide range of services. It ensures that the correct information is captured, stored, maintained, retrieved and destroyed or preserved in accordance with business need, best practice and the law.

Records management is an essential part of enabling the Council to achieve priority outcomes that reflect what is most important to the people and communities of the Orkney Islands as set out in the Council Plan 2023-2028. Orkney Islands Council will maintain a Records Management Plan, policies, procedures and practices across all its service areas. The Records Management Plan is available in PDF format from the 'Related Downloads' section of this page.

You can download the Council’s Records Management Policy and the Retention and Disposal Schedule from the 'Related Downloads' section of this page. This Schedule lists the different types of records the Council creates, how long we will keep them and what we will eventually do with them.