OIC winter treatment contracts

Whilst helping the community in times of need – such as significant snowfall – the Council also want to make sure those helping are properly recompensed. 

Following feedback, the invitation to quote process has been made even easier for folk to complete. 

If you want to know more before filling in the form, you can express an interest at orkney.gov.uk/wintertreatmentcontracts and a member of the team will get back to you. You can also apply directly via Public Contracts Scotland www.publiccontractsscotland.gov.uk Hard copies of the application forms are also available at both Customer Services receptions in Kirkwall and Warehouse Buildings in Stromness. Applications should be made by 12noon Friday 7 March. 

The forms have been streamlined with the key information required – the type of machinery/plant you have available, the kind of work you can help with and the area you would be able to cover. 

The Council’s Corporate Director of Neighbourhood Services and Infrastructure, Hayley Green, said: “The farming community, and other local contractors, have provided a fantastic service to Orkney, going over and above to assist the Council’s own roads crews when, for example, we have been overwhelmed by extreme weather, such as in spells of heavy snowfall and associated clear up operations. 

“This framework is to formalise what happens in these instances and to ensure those helping are recompensed appropriately. We are keen to have many more operators, farmers and plant hirers on board to allow us to cover as many areas of Orkney as possible for occasions when this kind of work may be required. 

“Having a framework in place will enable us to compile a list of parties, their equipment and expertise that we can call on as needed. That way, we know exactly who and how to get in touch with folk depending on any potential situations that may unfold.  

"Particularly in terms of the isles, it may be easier, quicker and more cost effective to have a suitable person on an island do a piece of roads engineering works rather than making arrangements to send across kit and staff across from the Mainland. Again, in periods of extreme weather, we would hope to have a list of suitable people to call on to help.” 

The contract is due to start on 1 April 2025 for 12 months.      

The Public Contracts Scotland advertising portal have a helpful website support team who can provide support on the use of their system on 0800 222 9003. Opening Hours 08.30 – 17.00. 

There is also very helpful guidance on “How to Bid Better” at the following link to the Supplier Development Programme’s website. Supplier Development Programme | Helping you bid better (sdpscotland.co.uk)  

Business Gateway Orkney can be contacted on 01856 886666 for generic guidance on the Council’s tendering process.